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Administrative and Library Assistant

Administrative and Library Assistant

first_img1. Administrative Functions:Establish and sustain positive and productive workingrelationships across college departments to further library goalsand institutional goals;Serve as the general coordinator for events and assist withevent planning and execution; Responsibilities include but are notlimited to: room reservations, catering coordination, coordinatewith Institutional Advancement on invitation publication /dissemination, publicity, maintain a record of RSVPs for Libraryevents and conferences, and aid with planning the LibraryRetreat;Provide general administrative support including but notlimited to; responding to phone inquiries; recording, disseminatingand archive library departmental and collection management meetingminutes; maintain library conference room and other libraryteaching space reservation requests. Maintain Levin Librarycalendar and library faculty and staff Vacation/Time Off records inOutlook and Excel, respectively;Assist with Survey construction, dissemination, and datacollection utilizing programs such as Qualtrics, as requested;Generate reports, correspondence and forms of a confidentialnature using Powerpoint, Excel, and Word;Coordinate the general care and maintenance on office equipmentsuch as: multi-function printers, computers, and telephones;Coordinate with various departments (Buildings and Grounds,Finance, Provost’s office) regarding floor plan design and layout,furniture inventory and design as necessary;Coordinate, complete or assist with all departmental mailingshandled both internally and externally (mail-merge of letters,printing, stuffing, mailing, etc.).2. Budget Preparation and AssessmentAssist Library Director in preparation, and maintenance ofOperating and Capital Budget by maintaining timely, accuraterecords of utilization for the department;Monitor budget balance in Banner, and provide updates asrequested;Assists library staff with budget related inquiries;Reconciles Banner entries with expenditure spreadsheets;Conduct a Year End reconciliation of the budget.3. Purchasing / AcquisitionsGain working knowledge of library resource purchasing workflowin relation to library and enterprise management systems, andexternal vendors;Support librarians with purchase requests / orders andcommunication with vendors. Responsibilities include, but are notlimited to; the preparation and processing of all purchaserequisitions, and placing orders with vendor once a purchase orderhas been assigned by Finance;Maintain accurate records of all shipments and deliveries.Responsibilities include maintaining a log of all orders anddeliveries in Banner as shipments arrive, as well as tracking orderand delivery details on expenditure spreadsheets, and submittinginvoice to Finance for payment;Collaborate with the Collection Management Group to create andbuild efficient work flow recommendations and procedures. Thisincludes but is not limited to; attending monthly meetings toassist librarians with budget-related inquiries and presentencumbered totals to the group as well as preparing reports toCollection Manager the percentage of budget spent by December 1 andFebruary 1;Inventory and order office and event supplies, and equipmentfor the Department as needed;Complete acquisitions processing, including but not limited to,electronic subscription renewal records in Alma, the librarymanagement system. Aid in the development of a sustainable workflowwhich integrates information from both paper records and differentshare drive folders;Serve as liaison to both internal and external contacts.Responsibilities may include, but are not limited to; coordinatingbook orders and other library materials through YBP and variousindividual publishers, resolving both internal and externalinquiries, requesting quotes from vendors, and communicating withVendors / Librarians regarding late / missing items;Maintain, and keep current, invoices, vendor contact info,statistics, and related acquisitions documentation in Alma;Aid librarians in resource evaluation by retrieving andcurating usage statistics reports from vendors, aggregating facultyfeedback on relevance to current curriculum gathered by librarianliaisons, and other determinants of cost effectiveness includingcost per usage/FTE. Assist Library Tech team with periodic datamanagement projects involving vendors and technical infrastructure,such as usage evidenced through Alma, to enable the library to knowmore about its functions and services and their use by the Currycommunity.Additional FunctionsRespect and maintain confidentiality, parameters of operation,professional protocols, and individual privacy;Perform other related duties as assigned by the Director. Job Description:Job SummaryUnder the direction of the Levin Library Director, theAdministrative and Library Purchasing Assistant is responsible forthe coordination of overall office support functions of the LevinLibrary. The Administrative and Library Purchasing Assistant isalso responsible for coordinating library materials and suppliespurchasing, book and electronic acquisitions (including ordering,receiving, and updating orders in the Banner system), as well ascommunicating with vendors on a variety of products andservices.Essential Functions About Curry College:Founded in 1879, Curry College is a private, four-year, liberalarts-based institution located on a wooded 135-acre campus inMilton, MA just seven miles from downtown Boston. Accredited by theNew England Association of Schools and Colleges (NEASC), CurryCollege offers 20 undergraduate majors, as well as four graduateprograms.Curry College is committed to a policy of equal opportunity inevery aspect of its operations. The College values diversity andseeks talented students, faculty and staff from a variety ofbackgrounds.  Requirements:Minimum QualificationsAssociates Degree in a related field;A minimum of two to five years office administration experiencewith knowledge of accounting concepts, acquisition activities, andlibrary functions;Excellent interpersonal skills to effectively interact with avariety of individuals;Demonstrable computing skills and efficiency utilizing complexcomputing applications on the systems and programs of College’schoice; currently by way of example, Microsoft Office Suite. Ableto learn new technology;Ability to follow-up, follow-through, multi-task, setpriorities and adhere to deadlines.Preferred QualificationsBachelor’s Degree;Experience with and interest in libraries and library processesand services highly desired;A minimum of two to five years of office administrationexperience, preferably in a college setting with proven technicalabilities across a variety or complex software systems, relationaldatabases, and web-based programs. Banner a Plus.center_img Application Instructions:Please apply online at https://www.curry.edu/about-us/community-resources/employment/job-opportunitiesfor consideration.  Interested Applicants must submit aresume, cover letter, and a list of three professional referencenames, one of which must be a former or current supervisor,including complete contact information and professionaltitles. Additional Information:At the College’s discretion, the education and experienceprerequisites may be excepted where the candidate can demonstrate,to the satisfaction of the College, an equivalent combination ofeducation and experience specifically preparing the candidate forsuccess in the position.Employment in this position is contingent upon the successfulcompletion of all required pre-employment background checks.Curry College is an equal opportunity employer and committed toa diverse workforce. All applicants will receive consideration foremployment without regard to race, color, religion, gender, sexualorientation, sex identity or expression, national origin, age,disability, veteran status, or any other basis protected byapplicable state and federal law, including Title IX.Inquiries about the application of Title IX can be directed tothe College’s Title IX Coordinator, Rachel Kingat [email protected], (617) 979-3516, or King AcademicAdministration Building, 55 Atherton St, or US Department ofEducation, Office of Civil Rights (“OCR”) – Boston Office, 5 PostOffice Square, 8th Floor, Boston, MA 02109-3921, (617)289-0111.last_img read more

Greener Journeys responds to service cuts report

Greener Journeys responds to service cuts report

England’s National Parks are being clogged up with cars because of “severe” cuts to rural bus services, a new report has warned.The study, National Parks for all: Making car-free travel easier, has found more than nine out 10 families have to travel to the parks by cars because of poor bus services.Responding to the report, Claire Haigh, Chief Executive of Greener Journeys, says: “This report highlights the damaging effects of sustained cuts to rural bus services.”“Buses are the lifeblood of communities, helping people to connect to work, family and friends. Some 3.5 million people in the UK travel to work by bus, and these commuters generate more than £64 billion worth of goods and services per year.“Recent research by Greener Journeys showed that a 10% improvement in local bus services is linked to a 3.6% reduction in social deprivation across England, taking into account employment, income, life expectancy and skills. We urge the Government to consider these findings when contemplating future investment in bus services.” read more